FAQ

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This section is designed to answer common questions and doubts emerging during your registration to the conference as a participant.
 

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User Registration in ConfTool

Question: Which email can I use to submit my paper on ConfTool?
Answer: The EFA 2017 Conference Management system and EFA membership (based on the OUP website) are two different and separate databases. In order for us to keep track of the submissions and EFA membership payments, we ask all participants to register both your institutional email (as your main email address) and the email used to pay your EFA 2017 membership (in case the last one differs from your institutional email). In this case, please use the optional email field in ConfTool.

Question: I have a username and password from a previous EFA conference, but they are not working, why?
Answer: Each EFA Annual Meeting has a separate database. Therefore, you must create a new account at our event management platform ConfTool.

Question: I do not remember my username and/or password, what should I do?
Answer: You can always retrieve your login information by clicking on the links "Forgotten your username?" and/or "Forgotten your password?" on the EFA 2017 login page at ConfTool, click here.

Question: How do I change my profile information (Institution name, address, emails, etc.)?
Answer: Users can always edit their personal information. After login, click on "Edit User Account Details" on the menu page or click on your name on the top-right side of the screen and click on "Edit User Account Details". If you need to change your email address, please send us an email. Please remember that after you change your email you have to inform us at efa2017 [at] uni-mannheim [dot] de.

Question: Why do I need to validate my email address?
Answer: Users who validate their email(s) will be given the ability to read and access the submissions where they are listed as co-authors with the same email address. To validate your address, click on "Show User Account Details" from your ConfTool homepage.

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Submission Fee - 2017 EFA Membership

Question: Do I need to pay a submission fee?
Answer
: No, authors are not asked to pay a submission fee. However, the submitting author must be a current year EFA member (2017) in order to submit a paper to the EFA 2017 Annual Meeting.

Question: I have never been a member before, how can I buy my membership?
Answer
: New members can apply online on the Oxford University Press website.

Question: I have a co-author and he/she is already a 2017 EFA member, do I have to become member as well?
Answer
:  Yes, you must become member as well. Each submitting author must be an EFA member for the current year.

Question: I am a PhD, do I need to become a 2017 EFA member in order to submit my paper?
Answer
:  Yes, all authors that wish to submit to the EFA2017 must be 2017 EFA members.

Question: I was a member, how can I renew my membership?
Answer
: If you were already a member in previous years, you can use the renewal link that was sent to you by email. If you have not received it, please contact OUP customer services jnls [dot] cust [dot] serv [at] oup [dot] com , or on +44 (0)1865 353907.

Question: I decided to withdraw my paper, can I get a refund?
Answer
: EFA memberships are not refundable and not transferable. Please note that if you wish to attend the conference in August, you will be asked to become an EFA member.

Please note that the EFA membership payment is handled by Oxford University Press (OUP) on behalf of the European Finance Association (EFA) – and that you will automatically become a subscriber of the Review of Finance, the EFA’s own journal. If you have questions about your membership or payment, please contact OUP at jnls [dot] cust [dot] serv [at] oup [dot] com.

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Paper Submission

Question: I want to have an overview of tracks and topics I can select for my submission, where can I find a list?
Answer
: For an overview of tracks and topics, please access our EFA 2017 Conference Management System ConfTool under Track and Topics menu. You can also find some information on the tracks and topics page and Special Sessions page. Please note that you are allowed to select only ONE track and as many topics as you wish (within the track).

Question: I made a mistake in my submission, what can I do?
Answer: Authors are entitled to change/revise/delete their submission any time before paper submission deadline (Tuesday, February 1, 2017 at 1:00 PM (13:00 hrs.) CET (Central European Time)). Click on "Your Submissions" -> "Edit Contribution Details". From this page, you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the "Save Data" button.

Question: How can I change the track of my submission?
Answer: The system does not allow you to change track, to do so write to efa2017 [at] uni-mannheim [dot] de including information about the session you want to submit, paper ID number, paper title, and authors. Please note that this process might take few days, take this into consideration when submitting close to the deadline.

Question: My submission it is not displayed in my account. Why?
Answer:  Your submission was not saved before closing the page. The system allows authors to submit a contribution and upload papers later. However, the submission process needs to be completed by saving the submission. On the upload files page, authors can choose between two saving options: "Save Submission, Upload files later" and "Upload Files and Complete submission". Please submit your paper again and if the problem persists, contact us.

Question: I do not want to submit my paper to be in the EFA 2017 anymore, what should I do?
Answer: Login to your account and click on "Your Submissions" -> "Withdraw Contribution" -> "Yes, withdraw contribution". You will shortly receive a confirmation email about your withdrawal. Please note that the 2017 EFA membership is not refundable and not transferable.

Question: I have not received the paper submission confirmation email, why?
Answer: There might be different reasons why you have not received the confirmation email. Before taking any action, please check: 1) that your email is spelled correctly. To do so, click on your name on the top-right side of the screen and click on "Edit User Account Details", 2) check your email spam folder, 3) re-send another confirmation email by clicking on "Your Submissions" -> "Edit Contribution Details" and save your submission again. If you have not received the confirmation email, please get in contact with your email provider at your institution. ConfTool emails may be blocked before reaching your inbox.

Question: I have registered a submission but not uploaded any files yet, how do I add the files to the submission?
Answer
: In order to upload the files to your submission, you have to log into ConfTool (https://www.conftool.com/efa2017). On the overview page, click "Your Submission", and then click "Upload Contribution" among the options on the right-hand side. There you will be able to upload the anonymous and complete version of your paper

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Doctoral Tutorial

Question: I want to submit to both Doctoral Tutorial and main conference, how can I do it?
Answer: Please note that you CANNOT submit to both the Doctorial Tutorial and the main conference. Papers submitted to the main conference will NOT be considered for the Doctoral Tutorial and vice versa. You therefore need to choose whether to submit to the Doctoral Tutorial or the main conference. Should you decide to submit to the main conference, your paper will pass the same submission and review process as regular paper submissions.

Question: I wrote a paper with a co-author, can I submit my paper to the Doctoral Tutorial?
Answer
: No, only single author papers are considered for the Doctoral Tutorial. If your co-author(s) has not submitted to the conference, he/she could submit the paper.

Question: I have an incomplete paper, can I submit my paper to the main conference?
Answer: If you want to submit to the main conference, please note that you are required to submit a completed paper. You will then be asked to upload two files: anonymous (blind) and non-anonymous (including author information). If you do submit to the main conference, note that you do not need to provide your CV and letter from the advisor. Your paper will then pass the same submission and review process as regular paper submissions.

Question: I have two papers I wish to submit, can I submit one paper to Doctoral Tutorial and one paper to main conference?
Answer
: No, each author is restricted to one submission.

Question: I made a mistake in my submission, what can I do?
Answer: Authors are entitled to change/revise/delete their submission any time before paper submission deadline (Tuesday, February 2, 2017 at 1:00 PM (13:00 hrs) CET (Central European Time)). Click on "Your Submissions" -> "Edit Contribution Details". From this page, you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the "Save Data" button. You cannot change your session choice.

Question: I changed my mind and I would like to submit to the Doctoral Tutorial instead (or vice versa), can I do it?
Answer:  To change your submission option, you have to withdraw your paper by clicking on "Your Submissions" -> "Withdraw Contribution" -> "Yes, withdraw contribution". You will be automatically re-directed on the page where you can select sessions to submit your paper. Make sure to make your changes before the deadline.

Question: I submitted my paper but I am not a member of the EFA 2017, what should I do?
Answer:
In order to submit your paper to the Doctoral Tutorial or the main conference, you need to become a 2017 EFA member. For more information about memberships, please go here.

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Registration to the EFA 2017 Annual Meeting

Question: When does the registration open?
Answer
: Registration for the EFA 2017 Annual Meeting will open in April 2017 and will close on August 1, 2017. Please note that the registration is considered complete only after payment.

Question: How do I register?
Answer
: All participants must register online through our conference management system ConfTool. If you submitted a paper and/or acted as reviewer, you can use your existing user account.

Question: Can I attend the conference if I do not present a paper?
Answer
: Yes, the conference is open to participants who do not present a paper.

Question: Where can I find documents to apply for Visa?
Answer: For those participants who need a visa to enter the European Union, we recommend getting in contact with your local Embassy or Consulate as soon as possible. As organizers we are entitled to issue an invitation letter. Please note that the invitation letter will only be released for those participants who have completed and paid their registration fee. To get your invitation letter contact us at efa2017 [at] uni-mannheim [dot] de.

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